Strata Property Act – Section 35
Records a Strata Corporation Must Prepare & Retain
The Strata Property Act establishes a transparent, democratic governance framework. Under section 35 every strata corporation must prepare and keep the following records.
Part 4 · Division 1 — The Council
35 (1) Records to Prepare
- Minutes of annual, special, and council meetings (including vote results)
- List of council members
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Ownership register containing
- Strata-lot & mailing addresses, lot numbers, parking / locker numbers, unit entitlements
- Mortgagees who filed a “Form C – Mortgagee’s Request for Notification”
- Names of tenants
- Assignments of voting or other rights (ss. 147–148)
- Books of account showing all money received / spent and reasons for each entry
- Any additional records required by regulation
35 (2) Records to Retain (copies)
- All subsection (1) records
- Registered strata plan & amendments (Land Title Office)
- Strata Property Act, Regulations, bylaws & rules
- Resolutions affecting common property / LCP designations
- Waivers & consents under ss. 41, 44 or 45
- Written contracts to which the corporation is party
- Arbitration / court / CRT decisions & legal opinions
- Current & past budgets and financial statements
- Income-tax returns (if any)
- All strata correspondence (sent & received)
- Bank statements, cancelled cheques, certificates of deposit
- Information Certificates issued under s. 59
- Records obtained under ss. 20 or 23
- Depreciation reports (s. 94)
- Major-item reports (engineers, risk, sanitation, etc.) & electrical planning reports (s. 94.1)
- Reports on installation / operation of EV-charging infrastructure or related electricity management
- Any additional records required by regulation
35 (3) Retention Periods
All records must be kept for the minimum periods set out in the Regulations.
Source: Strata Property Act s. 35
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